Admin Facilities Assistant

Our client is currently seeking Administrative Facilities Assistant to join a leading law firm in the heart of Belfast City Centre. You will be working alongside a team of professionals.

Responsibilities will include but are not limited to:

Assisting with facilities management, including liaising closely with contractors and suppliers

Preparing briefs (paper and electronic)

Opening post

Photocopying, scanning, and printing documents on behalf of other colleagues.

Filing, Binding

Updating indexes

Assisting with the opening and closing of files on Liberate

Post duties and deliveries when required (DX, hand deliveries, Royal Mail)

Uploading and copying CDs and USB media (both internal and external)

Stationery Orders

Creating Partner rota for post

Answering phones

Experience:

Essential – at least 1 years’ experience in a similar role

Desirable – Must be currently working in a busy legal role.

Desirable – experience working within a professional service environment.

Skills & Abilities:

Strong organisational skills, ability to prioritise work and meet target deadlines under time constraints.

The ability to work on own initiative as well as part of a team.

Excellent knowledge of PDF, Microsoft Word, Excel, and Outlook is essential.

Strong communication skills and be able to take direction.

Enthusiastic, quick to learn and able to and work under pressure.

Flexible in your approach to work and time management

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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