Admin Support

Our client is a thriving, respected architectural company with a strong ethos of staff development and support who are seeking to recruit a temporary Administration Support to join their team. This is a temporary position with an opportunity to turn permanent if you are a flexible, proactive self-learner. You will be joining a team that is multi-skilled with a dynamic blend of talent, opinion and approach.

Responsibilities

• Managing bill payments
• Managing setting up computers for new users and IT in the conference rooms
• Keeping track of licenses on Microsoft, checking billing
• Setting up sharepoint folders, libraries and sites
• Organising mobile phone renewals
• Uploading documents to sharepoint
• Keeping equipment register up to date
• Assisting with grant applications
• Staff expenses – recording and organising for payment
• Support to the architect team for insurance renewals, marketing support etc.
• Setting up folders for new projects and associated tasks
• Tracking timesheet completion by staff
• Ensuring meeting rooms are clean, tidy, working

• Arranging staff travel
• Filing/archiving, recording incoming and outgoing post.

Criteria

• Office 365 packages
• Flexible and proactive – willing to help out wherever help is needed
• Experience working in a sharepoint environment an advantage
• Experience in managing bill payments would be an advantage

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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