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Secretarial and Administration Jobs


Reference: 20798




£20000 - £22000

Job Type


Date Posted

09 February, 2023

Our client is seeking to recruit an Administrator, you will be assisting the CS Group. You will be joining a company who are dedicated to building a diverse, inclusive, and authentic workplace, which aligns closely to their cultural principles (Determined, Clear, Creative and Supportive).

Role Responsibility

General office duties – scanning, printing, and filing paper documents. Assisting with morning and afternoon post, putting together court documents. Occasional hand deliveries to court, post, or local bank

Weekly court diary management – organising Outlook calendar and putting dates into Excel spreadsheet template.

Operational Support within Belfast Office

Stationery and office supplies Stockkeeping – Office consumables and equipment, including kitchen supplies, ordering via an online portal when low

File Archiving – sending and retrieving files from off-site storage. Online records management system data entry

Accounting – basic accounting tasks, data entry, assisting legal and accounts teams with ad-hoc billing tasks.

Miscellaneous duties including

Assisting Reception with room booking catering and front of house events

Upkeep of templates used ie. special delivery recording sheets, cheque recording sheets, etc.

Printing new file labels and new instruction documents

Printing, recording and distribution of internal cheques.

Facilities – assisting a Regional Facilities Manager with ad hoc property and Health and Safety related issues.

The Ideal Candidate

IT literate

Good knowledge of MS Office, especially Excel, an advantage

Good telephone manner

Organised and able to prioritise and manage a constantly changing workload.

Excellent attention to detail

Able to make decisions within own areas of responsibility.

Ability to work on own initiative without close supervision.

A co-operative team player who is able to work effectively within a pressurised environment and to tight deadlines.

Excellent communication skills with a positive and enthusiastic approach to their work

Experience of using a case management preferred.

Experience of finance systems preferred.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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