Administrator

Our client is seeking to recruit an Administrator, you will be assisting the CS Group. You will be joining a company who are dedicated to building a diverse, inclusive, and authentic workplace, which aligns closely to their cultural principles (Determined, Clear, Creative and Supportive).

Role Responsibility

• General office duties – scanning, printing, and filing paper documents. Assisting with morning and afternoon post, putting together court documents. Occasional hand deliveries to court, post, or local bank
• Weekly court diary management – organising Outlook calendar and putting dates into Excel spreadsheet template.
• Operational Support within Belfast Office
• Stationery and office supplies Stockkeeping – Office consumables and equipment, including kitchen supplies, ordering via an online portal when low
• File Archiving – sending and retrieving files from off-site storage. Online records management system data entry
• Accounting – basic accounting tasks, data entry, assisting legal and accounts teams with ad-hoc billing tasks.
• Miscellaneous duties including
  • Assisting Reception with room booking catering and front of house events
  • Upkeep of templates used ie. special delivery recording sheets, cheque recording sheets, etc.
  • Printing new file labels and new instruction documents
  • Printing, recording and distribution of internal cheques.
• Facilities – assisting a Regional Facilities Manager with ad hoc property and Health and Safety related issues.

The Ideal Candidate

• IT literate
• Good knowledge of MS Office, especially Excel, an advantage
• Good telephone manner
• Organised and able to prioritise and manage a constantly changing workload.
• Excellent attention to detail
• Able to make decisions within own areas of responsibility.
• Ability to work on own initiative without close supervision.
• A co-operative team player who is able to work effectively within a pressurised environment and to tight deadlines.
• Excellent communication skills with a positive and enthusiastic approach to their work
• Experience of using a case management preferred.
• Experience of finance systems preferred.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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