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Secretarial and Administration Jobs

Business Administrator

Reference: 21174




£23000 - £25000

Job Type


Date Posted

15 June, 2023

Are you looking to be part of a rapidly expanding technology consultancy? Our client is seeking a dedicated and skilled Business Administrator to join their dynamic team. If you have at least two years of administration experience and a passion for working in a cutting-edge company, then this opportunity is for you!

Key Responsibilities:

  • Collaborate with the Accounts Manager to handle grant claims and financial administration. This includes gathering all necessary documentation such as timesheets, raising invoices, and managing purchase orders.
  • Support the HR team with staff onboarding procedures, including liaising with external providers, organizing equipment, and facilitating the registration of benefits.
  • Take charge of booking training sessions on behalf of staff and provide necessary instructions as required.
  • Maintain the training database, ensuring accurate records for GCP, Health and Safety, and other relevant areas.
  • Provide administrative support to our key staff improvement teams, such as those focused on EDI (Equality, Diversity, and Inclusion), Health & Wellbeing, and Environmental initiatives.
  • Act as the first point of contact via telephone and greet visitors. Handle external queries or redirect non-standard inquiries to the appropriate staff member.
  • Manage and coordinate travel arrangements and accommodation for both staff and visitors.
  • Liaise with external organizations for identity verification purposes.
  • Perform general administrative duties, including filing, building management, ordering stationery and consumables, and other related tasks.
  • Prepare visitor meeting itineraries and ensure meeting rooms are properly set up.
  • Assist in the preparation of company documents, reports, and presentations.
  • Contribute to the continuous improvement efforts of the company.

Essential Qualifications and Skills:

  • Minimum of 5 GCSEs at Grade C or above, including English Language and Mathematics.
  • Proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint.
  • Minimum of 2 years of work experience in a similar administrative role.
  • Strong verbal and written communication skills.
  • Experience in finance administration, including raising invoices, or HR-related administration, including managing online platforms.

Desirable Qualifications and Skills:

  • Previous experience in recruitment administration.
  • Currently hold or working towards a business administration qualification.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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