Document Specialist

Do you have eye for detail?

Are you an excellent communicator?

One of the worlds largest law firms are seeking a Document Specialist to join their team to oversee high quality documents in accordance with the needs of the departments clients. This will include producing high-quality documents and ensuring all work is completed to the highest standard.

What’s in it for you

• Competitive base salary
• Annual performance-based bonus
• Flexible working approach
• Private healthcare coverage
• Holiday trading scheme
• Perks Card
• Mental health & health and wellbeing resources
• Family and social events, including charity and social committees

Your responsibilities

• Answer and respond to all incoming requests in a prompt and effective manner
• Create and amend documents from handwritten mark-ups accurately and in a timely fashion
• Liaise with other Document Services departments to manage departmental deadlines to keep workloads under active review and endure those deadlines are not at risk of being missed
• Transcription of audio files to accurately create documents and correspondence.
• Create tables, flowcharts and presentations to a high standard, offering advice when necessary
• Proofread all work to ensure accuracy, correct layout etc
• Advanced use of track changes and comparison software such as DeltaView
• Strip and reformat documents
• Troubleshoot problem documents using extensive knowledge to find solutions
• Ensure house style is adhered to and promoted on all documents
• Ensure all documents that come through the department are correctly formatted and stable

Key Requirements

• Advanced Word/Office skills and the ability to produce, format and work with complex and lengthy documents and agreements
• Legal or similar professional services experience preferred
• Fast accurate typing skills
• Intermediate Excel skills
• Excellent client service skills
• Ability to work in a pressurised environment
• Critical eye for detail
• Flexible and Pro-active, ‘can do’ attitude; positive and resilient
• Strong communication skills
• Flexibility with regards to work location and working hours. It may sometimes be a requirement to work in the London office or special projects and meetings. Although training will be provided on shift whenever possible, it may sometimes be necessary to attend certain training courses off shift

Hours of work

Role 1:

Sunday – Thursday 6:00am – 2:30pm 

Role 2:
Week one: Tuesday – Thursday, 10:30pm – 9:00am and Friday 11:00pm – 9:00am
Week two: Wednesday – Friday, 10:30pm – 9:00am and Saturday 11:00pm – 9:00am

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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