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Executive Assistant

Reference: 21374


Belfast, County Antrim


£32000 - £35000

Job Type


Date Posted

25 September, 2023

Executive Assistant to Managing Director. 


Job Overview:

The Executive Assistant will play a crucial role in optimising the Managing Director’s time, helping to manage both professional and personal responsibilities. This role requires a high level of discretion, a deep understanding of business operations, and exceptional organisational skills.

Key Responsibilities:

Calendar Management:  Arrange and manage appointments, meetings, conferences, and travel, both domestically and internationally.

Communication Management:  Handle incoming and outgoing communication including emails, phone calls, and correspondence with key stakeholders.

Document Preparation:  Assist in preparing reports, presentations, and other essential documents.

Meeting Coordination:  Organise, attend, and take minutes of meetings as required.

Project Oversight:  Assist in overseeing and managing specific projects as directed by the Managing Director.

Liaison with external stakeholders:  Act as a liaison between the Managing Director and external stakeholders such as legal and financial bodies.

Other Duties:  Managing external family related tasks to ease Managing Directors overall workload.

Key Requirements:

Proven experience, 5 years + as an executive assistant for a similar role.

High proficiency in MS Office, scheduling tools, and other business software

Excellent organizational and time-management skills

Outstanding verbal and written communication skills

Highest discretion and confidentiality

A proactive approach to problem-solving with strong decision-making skills

Ability to multitask and prioritize tasks

Clean driving license

Experience in reviewing legal documents and using Business Intelligence software for reporting.

What our client Offers:

Our Client offers a competitive salary, employee assistance programmes, a flexible schedule, and the opportunity to work closely with a passionate and dedicated Managing Director. This role is ideal for someone seeking a challenging and varied role that will allow them to make a real difference in the day-to-day life of a Managing Director.

Interested candidates are encouraged to apply with a detailed CV and a cover letter explaining why they feel they would be a good fit for this role.

Job Type: Part-time

Part-time hours: 20-25 per week

Benefits: Flexitime

Schedule: Day shift – Monday to Friday

No weekends

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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