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Secretarial and Administration Jobs

Facilities Assistant

Reference: 21491




£21000 - £22000

Job Type


Date Posted

17 October, 2023

Our client is currently seeking  Administrative Facilities Assistant  to join a leading law firm in the heart of Belfast City Centre. You will be working alongside a team of professionals.

Responsibilities will include but are not limited to:

  • Assisting with facilities management, including liaising closely with contractors and suppliers
  • Preparing briefs (paper and electronic)
  • Opening post
  • Photocopying, scanning, and printing documents on behalf of other colleagues.
  • Filing, Binding
  • Updating indexes
  • Assisting with the opening and closing of files on Liberate
  • Post duties and deliveries when required (DX, hand deliveries, Royal Mail)
  • Uploading and copying CDs and USB media (both internal and external)
  • Stationery Orders
  • Creating Partner rota for post
  • Answering phones


  • Essential – at least 1 years’ experience in a similar role
  • Desirable – Must be currently working in a busy legal role.
  • Desirable – experience working within a professional service environment.

Skills & Abilities:

  • Strong organisational skills, ability to prioritise work and meet target deadlines under time constraints.
  • The ability to work on own initiative as well as part of a team.
  • Excellent knowledge of PDF, Microsoft Word, Excel, and Outlook is essential.
  • Strong communication skills and be able to take direction.
  • Enthusiastic, quick to learn and able to and work under pressure.
  • Flexible in your approach to work and time management

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
Terms and Conditions and Privacy Policy on www.abacus.careers

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