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HR Assistant

Reference: 21841

Location

Belfast

Salary

Competitive

Job Type

Permanent

Date Posted

01 May, 2024

Our client a leading global law firm are seeking to recruit a  HR Assistant  You will support the HR team delivering proactive HR Services to the practice groups throughout UK.

Responsibilities:

  • Ensuring that HR related data is maintained accurately throughout the course of the employee lifecycle (e.g. onboarding, job changes, life events, absence, and leavers). 
  • Supporting with monthly payroll processes, collating payroll impacting information and ensuring this is reflected in relevant systems in advance of the monthly cut off. 
  • Maintaining employee files, ensuring that contractual and other relevant documentation is up to date and accurate and being held in line with retention policies. 
  • Supporting the on-boarding of new employees, including issue of contractual documents, conducting Right to Work checks and liaising with the firms screening provider; ensuring a seamless on-boarding experience. 
  • Co-ordinating inductions for new joiners
  • Co-ordinating new joiner days
  • Co-ordinating the Vacation Scheme, liaising with Recruitment and L&D teams, and Vacation Scheme supervisors in relation to the framework and content of the scheme. 
  • Liaising with the firm’s external course provider, ensuring that Trainees are enrolled on the requisite courses and exams and ensuring the timely receipt of results.
  • Co-ordinating Trainee seat requests, performance reviews and updating the HR system to reflect moves. 
  • Supporting off-boarding processes, including confirming leaving arrangements, updating HR and payroll systems, and undertaking exit interviews. 
  • Supporting Parental Leave processes; supporting employees about to embark on or return form a period of Parental Leave. 
  • Support key processes in the HR cycle through the preparation of data, diary management and collation of outcomes. 
  • Assisting with ER related issues, by taking full and accurate notes of meetings as required. 
  • Assist the Recruitment Team, with the coordination and delivery of recruitment processes as required.
  • Supporting with the completion of NI statutory reports including the Annual Monitoring Return and Article 55 review.
  • Working with the HR Manager and HR Adviser to maintain and update the HR Belfast Intranet.  

Qualifications, Skills & Experience

  • Proactive, confident and uses own initiative.
  • Excellent organisation skills with a strong attention to detail.
  • Previous administrative and client service experience is essential.
  • PC Literate (Microsoft Office suite).
  • Previous HR experience and familiarity with HR systems is desirable.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion.
We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland.
If you are experienced and/or professionally qualified we can support your job search.
Terms and Conditions and Privacy Policy on www.abacus.careers
ABACUS ACTS AS A RECRUITMENT BUSINESS AND CANNOT PROVIDE VISA SPONSORSHIP TO APPLICANTS.
APPROPRIATE UK WORK PERMISSION IS REQUIRED IN ORDER TO APPLY FOR THIS POSITION.

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