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Secretarial and Administration Jobs

Junior Document Production Specialist

Reference: 21456




£26000 - £28000

Job Type


Date Posted

09 October, 2023

Our client is seeking to recruit a Junior Document Production Specialist , you will be working with a well establish team of legal professionals.

Seeking a Document Specialist who has strong IT, communication, and time management skills with solid experience of using Microsoft Office packages including Excel, Word and PowerPoint. Microsoft Office certifications would be highly advantageous. This is an ideal opportunity for someone who is working within an administrative role (such as Legal Secretarial Assistant or Junior Legal PA) and is looking to take the next step in their career.


Fully Remote 

Working Hours 9.30am-5.30pm

Competitive Holiday entitlement

Pension Scheme 7%

Income Protection

Private Healthcare


To answer and respond to all incoming requests in a prompt and effective manner.

Create and amend documents from handwritten mark-ups accurately and in a timely fashion.

Create documents and correspondence using digital dictation.

Create tables, flowcharts, and presentations to a high standard, offering advice when necessary.

Proofread all work to ensure accuracy, correct layout etc

Advanced use of track changes and comparison software such as DeltaView

Strip and reformat documents.

Troubleshoot problem documents using extensive knowledge to find solutions.

Ensure house style is adhered to and promoted on all FFW documents.

Ensure all documents that come through the department are correctly formatted and stable.

Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes.

Scanning and document conversion 

Essential Skills

Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements.

MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training.

Fast accurate typing skills (minimum 70 wpm)

Intermediate Excel skills


Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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