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Legal PA (Corporate)

Reference: 19988

Location

Belfast, County Antrim

Salary

Competitive

Job Type

Permanent

Date Posted

08 June, 2022

Abacus are assisting the recruitment of a Legal PA/Secretary for a global law firm’s Belfast office

The firm’s success is dependent on the talent they attract through their constant focus on providing their staff with rewarding careers within a supportive environment. The Personal Assistant will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the Real Estate department.

Permanent Role (Monday – Friday) with a competitive salary

Role

Main Duties:

Process correspondence and documents for the Real Estate team, liaising with Team Leader and other secretaries.

Audio and copy typing of legal documents using digital dictation.

To undertake various administrative duties which may include the following:

– Keeping files up to date (hard and soft copy);

– Opening of files in 3e;

– Preparing files for archiving;

– Dealing with photocopying and scanning;

– Dealing with phone calls in a prompt and efficient manner;

– Liaising with clients via telephone and email;

– Arranging meetings, conference calls and seminars as and when necessary;

– Maintaining Partners diary and follow up system;

– Travel co-ordination – transport and accommodation arrangements;

– Organise events for the department;

– Organise couriers;

– Prepare and amend PowerPoint presentations;

– Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;

– Monitoring and updating intermediary and client contact database;

– Preparation of E-bibles;

– Support the Asset Finance team as and when required.

The Ideal Person

– Ability to type quickly and accurately.

– Ability to deal with confidential information.

– Excellent communication skills at all levels using varying methods.

– Excellent administration / organisational skills.

For further information on this vacancy, please apply via the link below or contact Ross Winning for a confidential conversation.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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