Legal PA (Real Estate/Construction) x2

Abacus are assisting the recruitment of a Legal PA for a global law firm’s Belfast office

The firm’s success is dependent on the talent they attract through their constant focus on providing their staff with rewarding careers within a supportive environment. The Personal Assistant will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the Real Estate department.

Permanent Role

Monday – Friday with a competitive salary

Role

• Ensuring the currency of files and their meticulous organization.
• Preparing files for archiving in a systematic manner.
• Overseeing photocopying and scanning activities.
• Handling incoming phone calls promptly and efficiently.
• Engaging with clients via phone and email communications.
• Coordinating meetings, conference calls, and seminars when needed.
• Managing the calendar and follow-up system for the Partners.
• Arranging transportation and accommodations for travel requirements.
• Orchestrating departmental events to facilitate smooth operation.
• Coordinating courier services for timely deliveries.
• Creating and refining PowerPoint presentations as necessary.
• Ensuring prompt and accurate billing within tight deadlines, including printing and filing bills and addressing cheque requests.
• Updating and maintaining the intermediary and client contact database.
• Preparing E-bibles as required.
• Providing support to the Asset Finance team when called upon.

The Ideal Person

• Ability to type quickly and accurately.
• Ability to deal with confidential information.
• Excellent communication skills at all levels using varying methods.
• Excellent administration / organisational skills.

For further information on this vacancy, please apply via the link below or contact Ross Winning for a confidential conversation.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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