Office Manager

Do you want to join a team of professionals?

Do you have two year’s office management experience?

Do you have a proactive, “can-do” attitude?

Responsibilities

1. Overseeing the day-to-day activities of the office, maintaining stationary supplies, organising deliveries, ensuring efficient and safe operation of work environment.
2. Provide additional administrative support as needed to solicitors and partners.
3. Liaise with external IT providers to ensure all software and hardware are maintained and kept up to date.
4. Manage all aspects of the office’s space (moves, adds, and changes to workstations);
5. Ensure the firm’s policies and procedures comply with current GDPR, Health & Safety, CRS and Covid-19 regulations and best practices.
6. Renewal of all office, professional indemnity and employer and public liability insurances for the firm including notification to insurers if applicable.
7. Deal with the renewal of the firm’s SRA/Law Society recognition and ensure compliance with all regulations and requirements in relation to Belfast, Dublin, and London office.
8. Assisting with all professional and administrative staff HR issues
9. Maintain, audit and train staff within the confines of the firm’s quality standard BS EN ISO 900: 2015 and liaise in the completion of external surveillance audits by the accreditation body SGS;

Required Skills:

• Minimum 2 years’ experience in office management or similar role, preferably in legal sector
• Demonstrable experience with Microsoft applications/software.
• Excellent organisational skills.
• Ability to maintain an effective diary system to ensure deadlines are adhered to.
• Must be proactive and have a ‘can-do’ attitude.

Desirable Skills:

• IT experience – ability to resolve basic IT issues and maintain/amend website.
• Marketing experience – expertise in marketing campaigns, submission of tenders, managing LinkedIn and Twitter profiles etc. 
• Keen interest is development of CSR and environmental practices, policies, and procedures

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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