Office Manager

Responsibilities:

1. Oversee the day-to-day activities of the office, including maintaining stationary supplies, organizing deliveries, and ensuring efficient and safe operation of the work environment.
2. Provide additional administrative support to solicitors and partners as needed.
3. Liaise with external IT providers to ensure all software and hardware are maintained and kept up to date.
4. Manage all aspects of the office space, including moves, additions, and changes to workstations.
5. Ensure compliance with current GDPR, Health & Safety, CRS, and Covid-19 regulations and best practices through the firm’s policies and procedures.
6. Renew all office, professional indemnity, and employer and public liability insurances, including notifying insurers if necessary.
7. Handle the renewal of the firm’s SRA/Law Society recognition and ensure compliance with regulations and requirements for Belfast, Dublin, and London offices.
8. Assist with HR issues related to professional and administrative staff.
9. Maintain, audit, and train staff according to the firm’s quality standard BS EN ISO 900:2015, and collaborate in completing external surveillance audits by the accreditation body SGS.

Required Skills:

1. Minimum 2 years of experience in office management or a similar role, preferably in the legal sector.
2. Demonstrable experience with Microsoft applications/software.
3. Excellent organizational skills.
4. Ability to maintain an effective diary system to ensure adherence to deadlines.
5. Proactive attitude with a can-do approach.

Desirable Skills:

1. IT experience, including the ability to resolve basic IT issues and maintain/amend websites.
2. Marketing experience, such as expertise in marketing campaigns, submission of tenders, and managing LinkedIn and Twitter profiles.
3. Keen interest in the development of CSR and environmental practices, policies, and procedures.