Personal Assistant

Are you an excellent communicator?

Do you have PA experience?

You will be joining a fast-growing professional services and advisory consultancy. Our client is a team of forward-thinking professionals who are driven by a relentless desire to improve. They are approachable and professional, believe in relationships built on trust, mutual respect and understanding. Their values define the way they work and expect this to be the same for you.

Key Competencies

• At least 6 months PA experience
• Proficient in Word, Excel, Outlook, Powerpoint and Teams
• Effectively & clearly communicates with key clients, suppliers, and staff
• Structured in thinking, and plans ahead
• Proactivity and Initiative
• Understands meeting priority hierarchy and actively schedule and handle clashes accordingly
• Flexibility and adaptability
• Has a can-do attitude whilst remaining tactful and diplomatic
• Responds quickly to change requests

Responsibilities

Set up meetings as requested, checking for and moving meetings in accordance with priorities.

Manage invitation and contact requests by contacting clients

Make travel arrangements: book flights and hotels as well as make changes to existing bookings. Ensure time is sufficiently blocked off in the diary for pre and post meeting and flight travel.

Book meeting rooms and restaurants as directed/requested or in line with travel plans.

Occasionally set up meetings, calls, venues, travel & accommodation for Leadership team meetings or sales events.

Work closely with the PMO team to ensure company administrative tasks are assigned and completed timeously.

Dealing with emails and phone calls

Personal skills and attributes

• Organisational skills
• Flexible approach
• Effective communication
• Problem solving skills
• Time management skills
• Ability to multitask
• Proactive approach to work
• Attention to detail
• Accountability

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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