27th August 2019

Personal Assistant

Reference: #16786

Location: Belfast Job Type: Temporary Salary: £10 - £11 Date Posted: 27/08/2019

Personal Assistant



Abacus Temporary Staffing are delighted to be supporting our client, a local not for profit organisation who have been in existence within our local community for over 20 years as they seek to appoint a temporary Personal Assistant to join their team.

The Role

As the personal assistant you will provide dedicated, professional and proficient clerical support to the Chief Executive and undertake secretarial duties for the board.

You will be responsible for all internal and external communication on behalf of the CEO, thus ensuring the highest degree of accuracy and professionalism is always upheld. Organisational skills and knowhow are of paramount importance within this role as well as previous diary management experience.

With this role, comes a lot of responsibility and applicants must have proven experience in undertaking the following tasks:

  • Management of CEO/ Chief executive diary
  • Booking and arrangement of travel and accommodation
  • Preparation and proof reading of reports and documents prior to meetings and presentations
  • Manage all incoming calls and communications directed to the CEO and managing all responses both by telephone and written communications
  • Draft letters and papers for the CEO approval
  • Minute taking and distributions of minutes to relevant parties
  • Produce reports, memos, proposals, letters using Excel, PowerPoint and Word

Essential Criteria

  • Minimum of 3 years recent PA experience within a professional working environment
  • Advanced Excel and PowerPoint knowledge
  • Previous experience in managing the diary of a Chief Executive or CEO
  • Previous minute taking experience
  • Previous responsibility for managing all external communications on behalf of CEO/ Chief Executives
  • Ability to use initiative and work proactively and ensure deadlines are met.

Only applicants who meet the essential criteria will be considered


  • Immediate start
  • Long term temporary opportunity
  • City Centre location
  • Excellent holiday entitlement
  • Weekly pay

Laura Kearney [email protected] 02890313157

Please submit your application or call the specialist consultant in Abacus Group on 028 9031 3157 for a confidential career discussion or explore other jobs in Belfast, Northern Ireland, Dublin or London.

With 100 years’ experience in our team, Abacus is one of NI’s most established recruitment brands. We can advise on jobs, CVs, interviews and salaries across permanent, contract and temporary employment.

If you know someone who wants to move a career to NI, then tell them about www.abacus.jobs/belfastforlife or follow @AbacusJobs

Next Steps:

Please submit your application or speak to a specialist consultant in Abacus on 02890313157 for a confidential career discussion. Did you know? Abacus is NI’s only Highly Rated Recruiter with 4.5 Stars for customer satisfaction (Independent review site Feefo).

If you think you have the right skills to join our team, then get in touch. If you know someone returning/re-locating to NI then www.belfastforlife.com holds the information on quality of life, cost of living etc.

The team in Abacus manage a range of permanent, contract and temporary appointments throughout UK and Ireland. You can find our terms and conditions and Privacy Policy on www.abacus.careers

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