Recruitment Administrator

Are you competent in Microsoft packages?

Do you have experience working in a fast-paced sourcing environment?

Do you have a positive and proactive approach to workflow?

Working in HR you are joining a team at the heart of one of the best law firms in the world. We have a culture of excellence here which is second to none. We currently work with more than 3000 lawyers who are at the top of their game and provide the world’s biggest businesses with the best legal advice there is. So when it comes to the services provided to them, they need and expect the best.

Role purpose

The Recruitment Administration team has overall responsibility for providing an efficient and effective recruitment administration service to the Allen & Overy UK Resourcing teams. The department has expanded, having already seen the transitioning of recruitment services from the Middle East, Belgium and the Netherlands into the Belfast office. The team sits within the global HR function and has the responsibility for the administrative processes associated with all recruitment activity.

Role and responsibilities

• Managing and tracking vacancies via the applicant tracking system ( IBM-Kenexa)
• Scheduling of interviews, both candidates and panel members
• Providing on-boarding support, preparing documents for offer of employment, arranging induction and first day letters
• Working proactively with the recruitment teams in UK, Belgium, Netherlands and Middle East to ensure a robust administration service is provided
• Dealing with candidate queries via the central recruitment telephone line and email service
• Provide support for ad hoc administration activities as required by the Recruitment Operations Manager and Recruitment Administration Specialist.

   

  Key requirements

• Proven track record of working in a fast paced resourcing environment
• Excellent attention to detail, prioritisation and organisational skills
• Ability to establish and maintain credibility across a wide range of stakeholders whilst managing multiple tasks
• Excellent communication both verbal and written
• Ability to work as part of a team
• Confident, positive and proactive approach to workflow
• Ability to work with all levels in an organisation and demonstrate a ‘can do’ attitude
• A strong client focus and quality orientation
• Competent in Microsoft Office packages.

Desirable key requirements:

• Experience of using an applicant tracking system (ATS) in particular IBM Kenexa recruitment system
• Knowledge of PeopleSoft

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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