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Recruitment Assistant FTC

Reference: 21865

Location

Belfast

Salary

Competitive

Job Type

Contract

Date Posted

10 May, 2024

Our client is seeking to recruit a Recruimtent Assistant FTC, this role is key to providing quality administrative support to the Recruitment Manager and Recruitment Advisor at every stage of the recruitment process. This includes liaising with recruitment agencies and university contacts, posting roles to the recruitment portal and managing advertisements closing dates, social media, booking interviews, preparing video-conferencing and producing offer documentation.

Key Responsibilities:

Administration

  • Post, monitor and maintain all live roles on the recruitment applicant tracking system (Workday).
  • Ensure that the company website vacancy list is updated and current vacancies are added and filled positions are removed.
  • Ensure job adverts are placed on the relevant advertising websites as appropriate.
  • Liaise directly with the business to arrange interviews and where appropriate arranging video conference facilities.
  • Liaise directly with recruitment agencies to arrange interviews and, where appropriate provide feedback regarding candidates at all stages of the recruitment process.
  • Coordinate candidates’ travel, if applicable.
  • Prepare and send papers to partners and hiring managers.
  • Process and reconcile invoices and reimburse interview expenses.

Recruitment

  • Liaise directly with candidates, before and after an offer has been made.
  • Work with the recruitment team to ensure the relevant authorisation has been obtained for each vacancy.
  • Review CVs when appropriate and log them on the recruitment applicant tracking system (Workday).
  • Keep an up to date and accurate record of the progress of applications.
  • Prepare offer letters and contracts and arrange for these to be signed.
  • Review and respond to speculative CVs and applications as appropriate.

Project Work

  • Support ad hoc recruitment campaigns.
  • Support the recruitment project teams with service delivery as required.
  • Provide support to the graduate recruitment team when required at assessment centres and interviews.
  • Manage the preferred supplier list and produce statistical analysis on the recruitment agencies for annual review.
  • Request and keep a log of recruitment agencies who have agreed terms; track expired terms and assist on projects to periodically review and update terms. 

Other Responsibilities

  • Provide generalist support to the HR operations team during peaks in workload.
  • Deliver other reasonable requests as required on an ad hoc basis.
  • Meetings: co-ordinating Recruitment Managers and Adviser’s diaries.
  • Point of contact via phone and email for logistical recruitment queries.
  • Maintaining & updating standard letters / templates & policies.

Qualifications, skills & experience

  • Proven experience of successfully working as a Recruitment Assistant in a fast-paced environment.
  • Proven ability to work under pressure in a busy office, prioritising and managing own workload as necessary.
  • Excellent attention to detail and work to high levels of accuracy.
  • An ability to communicate with a wide range of stakeholders in a clear, concise and confident manner.
  • Proven experience of working with Microsoft Office packages.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion.
We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland.
If you are experienced and/or professionally qualified we can support your job search.
Terms and Conditions and Privacy Policy on www.abacus.careers
ABACUS ACTS AS A RECRUITMENT BUSINESS AND CANNOT PROVIDE VISA SPONSORSHIP TO APPLICANTS.
APPROPRIATE UK WORK PERMISSION IS REQUIRED IN ORDER TO APPLY FOR THIS POSITION.

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