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Senior Administrator/ Personal Assistant

Reference: ANBBBH18554

Location

Belfast

Salary

£28000.00 - £30000.00

Job Type

Contract

Date Posted

04 May, 2021

Are you an experienced administrator / PA, ideally within an IT or professional services environment?

Do you have excellent diary management, minute taking and IT experience?

Would you like to work for a leading company for a fixed term of 12 months?

We have a very exciting role with a leading employer as they look to appoint a senior administrator for a fixed term of 12 months. If interested or would like more information call Alex on 02890 313157 or email [email protected]

Our client is a global giant in their field, with an award winning team based in Belfast. The role will support the local Belfast office however will also help the Dublin operation. Working within a fast paced environment, this role will be highly suitable for an experienced administrator who has worked within a IT or professional services capacity.

Key Responsibilities

  • Calendar and Meeting Management: Co-ordinate, facilitate anddiarise meetings.
    • Manage multiple calendars at Director Level
    • Create and circulate agendas
    • Collation of all required material in advance of meeting
    • Contribute to or run the meeting as required
    • Ensures actions are recorded and minutes/follow-up actions are circulated
    • Follow up on agreed actions to ensure they are completed in a timely fashion
  • Corporate Responsibility Groups Facilitation (social club, charity committee etc.):
    • Monthly meeting facilitation
    • Prioritise, schedule topics, collate updates from six working groups
    • Assist with the planning and co-ordination of initiatives/events
    • Create content for communications
    • Own the budget management process
  • Event Management:
    • Co-ordinate large scale and company-wide social events (currently all virtual)
    • Create content and have input into topics and speakers
    • Provide information and coaching to speakers as required
    • Manage budgets and suppliers
    • Oversee and co-ordinate events on the day
  • Administration Support:
    • Assist with administration for company initiatives
    • Assist with onboarding new joiners and contractors
    • Support other Administration team members where required
    • Manage multiple recurring admin processes, being able to prioritise where needed

Essential Criteria:

  • A minimum of 3-5 years’ office administration experience
  • Proven ability to manage a high volume administration tasks and the ability to prioritise work load
  • Meeting facilitation experience and effective minute taking skills
  • Strong organisational and influencing skills
  • Excellent interpersonal and communication skills
  • Demonstrable ability to build relationships both internally at various levels, maintaining high levels of discretion and confidence at all times
  • Excellent computer skills with high level of competency in all Microsoft Office packages, especially MS Teams, Outlook, Word, Excel and PowerPoint

Desired Criteria:

  • Executive assistant experience
  • Microsoft office certified

Next Steps:

Please submit your application or speak to a specialist consultant in Abacus on 02890313157 for a confidential career discussion.

The team in Abacus manages a range of permanent, contract, and temporary appointments throughout the UK and Ireland. You can find our terms and conditions and Privacy Policy on www.abacus.careers

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