Team Administrator

Our client is a leading global law firm operating in over thirty countries. Our client strives by their company values by innovating fresh new approaches to deliver their services and maintain their reputation of excellent service, in all that they do. By doing so this has expanded their team and progress with their Belfast Office base, resulting in numerous key awards.

Department purpose

Peerpoint is the leading platform for self-directed consultant lawyers seeking to develop a portfolio of experiences, taking on challenging roles working in-house with clients. Peerpoint is leading the way in introducing real change and opportunity for lawyers, law firms and clients alike. A dynamic, autonomous business within one of the world’s leading law firms. A fun and rewarding place to be.

We are seeking an experienced team assistant to work across client and talent delivery with stakeholders across the business.

Role purpose

This role will support the 360-degree consultant and client lifecycle at Peerpoint from administrative duties involved in the recruitment of consultants to our panel, to client diary management and ensuring our CRM and recruitment systems (Salesforce and Kenexa) are up to date. This role will be crucial to the seamless delivery of our client and consultant experience and will provide great insight to the end-to-end running of our business.

It is a fast-moving process requiring an individual with drive, initiative, strong organisational skills, attention to detail and professionalism.

Key Responsibilities include:

Upload new candidates to the recruitment system (Kenexa)

Keep the recruitment and client systems, trackers and filing systems updates on a daily basis

Diary management – set up candidate, partner and client interviews, meetings and reference call appointments; book rooms, catering and arrange video conference calls

Managing all enquiries to certain Peerpoint dedicated inboxes

Manage consultant extension tracker, for those being extended on client placement

Salesforce management including inputting of opportunities, keeping information up to date, pulling reports

Conducting some initial exploratory calls with potential candidates

Conduct reference calls and where appropriate, generating client leads from the reference conversations

Managing candidate information ensuring all information is scanned and uploaded to the relevant system, including right to work documents, ensuring all filing systems are fully GDPR compliant

Meet Peerpoint candidates and administer technical tests

Preparing client materials, reports, relationship summaries and typing up meeting notes

Pulling client contact lists, researching client contacts on EPIC/ LinkedIn to detail relationship history

 Key requirements

This position will best suit someone with:

A proactive attitude with the drive and ambition to succeed and a collaborative, solutions focused mind-set.

A Passion for organisation, efficiency and a commitment to deliver to the highest standard for our clients and consultants.

The ability to thrive in a fast paced and constantly changing entrepreneurial business.

Excellent communication skills and professionalism.

An interest in continually improving processes to make them more efficient.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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