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Secretarial and Administration Jobs

Workplace Services Assistant

Reference: 21308




£21000 - £22000

Job Type


Date Posted

14 August, 2023

Our client is seeking to recruit a Workplace Services Assistant, you will be reporting to the department Manager and Head of Workplace Services. The ideal candidate will have excellent interpersonal skills, strong attention to detail and a proven ability to work within a team and on own initiative. In this position you will provide effective and efficient operational support for business services operations across the Workplace Services functions.


  • Maintain effective systems for managing, storing and recording of archives and deeds.
  • The safe keeping and destruction of confidential information.
  • Provide support to the reception team (including cover).
  • Effectively maintain stationery stock levels.
  • Liaise with suppliers on maintenance and facilities.
  • Provide post room assistance (DX, Post, Scanning and deliveries).
  • Support presentations, webinars, video meetings and other events including room set up.
  • Maintain visitor access control systems.
  • Support end user service (EUI) function in conjunction with the IT Department.
  • Support the starter/mover/leaver process.
  • Undertake relevant training as required (fire warden, DSE assessment, first aid).
  • Support ISO processes.


  • Ability to work in a challenging environment with changing priorities/deadlines.
  • Flexibility and adaptability
  • Excellent communication skills via different mediums i.e. telephone, email and in-person
  • An understanding of IT end user hardware and peripherals
  • Strong communication skills and Ability to communicate appropriately with people at all levels of the Firm.
  • Good time management skills the ability to cope under pressure and to prioritise work Excellent and professional telephone manner.
  • Attention to detail and enthusiastic about maintaining professional high standards and levels of confidentiality.
  • Windows 10, BigHand, MS Office
  • Good level of relevant education or relevant experience (Business Studies diploma or 2 years plus experience working in professional services).

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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