Workplace Services Assistant

Our client is seeking to recruit a Workplace Services Assistant, you will be reporting to the department Manager and Head of Workplace Services. The ideal candidate will have excellent interpersonal skills, strong attention to detail and a proven ability to work within a team and on own initiative. In this position you will provide effective and efficient operational support for business services operations across the Workplace Services functions.

Responsibilities

• Maintain effective systems for managing, storing and recording of archives and deeds.
• The safe keeping and destruction of confidential information.
• Provide support to the reception team (including cover).
• Effectively maintain stationery stock levels.
• Liaise with suppliers on maintenance and facilities.
• Provide post room assistance (DX, Post, Scanning and deliveries).
• Support presentations, webinars, video meetings and other events including room set up.
• Maintain visitor access control systems.
• Support end user service (EUI) function in conjunction with the IT Department.
• Support the starter/mover/leaver process.
• Undertake relevant training as required (fire warden, DSE assessment, first aid).
• Support ISO processes.

Criteria

• Ability to work in a challenging environment with changing priorities/deadlines.
• Flexibility and adaptability
• Excellent communication skills via different mediums i.e. telephone, email and in-person
• An understanding of IT end user hardware and peripherals
• Strong communication skills and Ability to communicate appropriately with people at all levels of the Firm.
• Good time management skills the ability to cope under pressure and to prioritise work Excellent and professional telephone manner.
• Attention to detail and enthusiastic about maintaining professional high standards and levels of confidentiality.
• Windows 10, BigHand, MS Office
• Good level of relevant education or relevant experience (Business Studies diploma or 2 years plus experience working in professional services).

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
Terms and Conditions and Privacy Policy on www.abacus.careers