Administration Assistant

 

Are you an experienced Administrator who wants to be part of a successful team?

 

Do you have strong communication skills both written and verbal?

 

Are you proficient in Microsoft Packages?

 

Our client is a leading organisation thriving on improvement, working with various industries such as retail and hospitality services. If you are keen to join a team of professionals striving to maximise and improve industries in the local area, this could be the right job for you!

 

What does the role involve?

• Liaise with stakeholders about the work and any admin issues

• Take detailed minutes.

• Assist in preparation of financial reports – including gathering and organising information.

• Maintain filing system (online).

• Order office supplies.

• Maintain and update business Customer Relationship Management (CRM) system on a weekly basis.

• Liaise closely with the Levy Collection Team, weekly updates sent to the Levy Collection Team.

• Follow up outstanding levy charges and associated admin

• Deal with levy invoice queries and calculate pro rata invoices/refunds

• Process Purchase Orders/Invoices, Set up bank transfers to be authorised.

• Monthly bank account reconciliation, Monthly finance pack preparation for accountant.

• Assist with any finance queries arising.

• Gift Card processing, Petty Cash system maintenance 

 

Experience

• A minimum of 2 years’ experience working in an administrative/clerical role, including the ability to take detailed minutes.

• Excellent communication (written, oral and electronic) and customer service skills, including experience dealing with challenging customer service scenarios. 

• Ability to take direction, work well in a team, and use own initiative.

• Financial/book keeping experience

• The ability to use a wide range of IT packages – particularly Word and Excel, but also including Powerpoint, Outlook, Mailchimp, etc.  

• Experience using a CRM system.

• Excellent organisational skills with the ability to plan and organise workload within a general schedule to meet standards and deadlines.

• Ability to maintain a confidential and professional approach in all areas of work.

• ‘Can do’ approach and positive attitude to problem solving.

• A flexible approach to working hours to meet business needs.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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