Location
BelfastSalary
£17000 - £20000Job Type
ContractDate Posted
21 June, 2021
Are you an experienced Administrator who wants to be part of a successful team?
Do you have strong communication skills both written and verbal?
Are you proficient in Microsoft Packages?
Our client is a leading organisation thriving on improvement, working with various industries such as retail and hospitality services. If you are keen to join a team of professionals striving to maximise and improve industries in the local area, this could be the right job for you!
What does the role involve?
• Liaise with stakeholders about the work and any admin issues
• Take detailed minutes.
• Assist in preparation of financial reports – including gathering and organising information.
• Maintain filing system (online).
• Order office supplies.
• Maintain and update business Customer Relationship Management (CRM) system on a weekly basis.
• Liaise closely with the Levy Collection Team, weekly updates sent to the Levy Collection Team.
• Follow up outstanding levy charges and associated admin
• Deal with levy invoice queries and calculate pro rata invoices/refunds
• Process Purchase Orders/Invoices, Set up bank transfers to be authorised.
• Monthly bank account reconciliation, Monthly finance pack preparation for accountant.
• Assist with any finance queries arising.
• Gift Card processing, Petty Cash system maintenance
Experience
• A minimum of 2 years’ experience working in an administrative/clerical role, including the ability to take detailed minutes.
• Excellent communication (written, oral and electronic) and customer service skills, including experience dealing with challenging customer service scenarios.
• Ability to take direction, work well in a team, and use own initiative.
• Financial/book keeping experience
• The ability to use a wide range of IT packages – particularly Word and Excel, but also including Powerpoint, Outlook, Mailchimp, etc.
• Experience using a CRM system.
• Excellent organisational skills with the ability to plan and organise workload within a general schedule to meet standards and deadlines.
• Ability to maintain a confidential and professional approach in all areas of work.
• ‘Can do’ approach and positive attitude to problem solving.
• A flexible approach to working hours to meet business needs.
Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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