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Secretarial and Administration Jobs

Administrative Assistant

Reference: 20839




£20000 - £20000

Job Type


Date Posted

28 February, 2023

Our client is one of Northern Ireland’s leading law firms, you will be joining a well-established team of legal professionals in the heart of Belfast Centre. Our client is seeking to recruit an Administrative Assistant to join their team.

Monday-Friday 9am-5pm
20 days holiday plus 13 statutory
Birthday Bonus Day
Cycle to Work scheme
Life Assurance
Private Healthcare

Responsibilities will include but are not limited to:

  • Assisting with facilities management, including liaising closely with contractors and suppliers
  • Preparing briefs (paper and electronic)
  • Opening post
  • Photocopying, scanning and printing documents on behalf of other colleagues
  • Filing
  • Binding
  • Updating indexes
  • Assisting with the opening and closing of files on Liberate
  • Post duties and deliveries when required (DX, hand deliveries, Royal Mail)
  • Uploading and copying CDs and USB media (both internal and external)
  • Stationery Orders
  • Creating Partner rota for post
  • Answering phones


  • Essential – at least 1 years’ experience in a similar role
  • Desirable – Must be currently working in a busy legal role
  • Desirable – experience working within a professional services environment

Skills & Abilities:

  • Strong organisational skills, ability to prioritise work and meet target deadlines under time constraints.
  • The ability to work on own initiative as well as part of a team.
  • Excellent knowledge of PDF, Microsoft Word, Excel and Outlook is essential.
  • Strong communication skills and be able to take direction.
  • Enthusiastic, quick to learn and able to and work under pressure.
  • Flexible in your approach to work and time management


Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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