< back to search results
Secretarial and Administration Jobs

Receptionist

Reference: 19771

Location

Belfast

Salary

Competitive

Job Type

Contract

Date Posted

11 April, 2022

Do you have excellent customer service skills?

Have you got experience working in a fast-paced environment?

One of the worlds leading law firms are seeking a Receptionist on a 3 Month FTC to create a professional and welcoming environment for visitors in their Belfast office.

Responsibilities

  • Maintaining security by following procedures, monitoring logbook, and issuing visitor badges.
  • Handling calls, dealing with enquiries, and relaying accurate messages as required.
  • Responsibility for booking meeting rooms.
  • Responsibility for venue hire and other private meeting / function requirements.
  • Liaising with members of the Operations and Projects team to ensure that audio-visual and other IT requirements are in place for meetings and other functions.
  • Liaising with suppliers regarding the catering and refreshment requirements for meetings and other functions.
  • Responsibility for staff photographs, including liaising with photographer, hair and makeup and arrange appropriate staff to attend.
  • Processing of all in-coming and out-going mail in accordance with office procedures.
  • Day to day responsibility for arranging and managing couriers
  • Responsibility for replenishing stationery and other office supplies in accordance with the office stock take and ordering procedures.
  • Responsibility for fire alarm test notifications.
  • Working collaboratively with the PA to the ALT Management Team and the Office Operations Assistant, including covering some of their responsibilities as required.
  • Providing support with general office management and escalating any issues.
  • Supporting the arrangements for meetings and other functions, including the preparation of papers, presentations, and other materials.
  • Supporting the taxi arrangements for members of the Belfast team and/or any visitors to the Belfast office (including partners, associates, business services managers or other visitors).
  • Providing general administrative and operational assistance to the Belfast office as required.
  • Providing cover for office related functions and events as required.
  • Completing daily reports.

Essential Criteria

  • Experience working in a reception, front of house or an administrative role
  • Experience of using Outlook, Word, Excel and Powerpoint

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
Terms and Conditions and Privacy Policy on www.abacus.careers


Share this job

Other Jobs you may like

Secretarial and Administration

Account Operations Consultant

Reference: 19925

  • Belfast
  • Competitive
  • Permanent
  • 23 May, 2022

Secretarial and Administration

Team Administrator

Reference: 19891

  • Belfast
  • Competitive
  • Permanent
  • 16 May, 2022

Secretarial and Administration

Administrator

Reference: 19875

  • Belfast
  • Competitive
  • Permanent
  • 11 May, 2022

Secretarial and Administration

Recruitment Administrator (12 Month FTC)

Reference: 19839

  • Belfast
  • Competitive
  • Contract
  • 03 May, 2022

Secretarial and Administration

Document Specialist

Reference: 19807

  • Belfast
  • Competitive
  • Permanent
  • 25 April, 2022