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Secretarial and Administration Jobs


Reference: 19771





Job Type


Date Posted

11 April, 2022

Do you have excellent customer service skills?

Have you got experience working in a fast-paced environment?

One of the worlds leading law firms are seeking a Receptionist on a 3 Month FTC to create a professional and welcoming environment for visitors in their Belfast office.


  • Maintaining security by following procedures, monitoring logbook, and issuing visitor badges.
  • Handling calls, dealing with enquiries, and relaying accurate messages as required.
  • Responsibility for booking meeting rooms.
  • Responsibility for venue hire and other private meeting / function requirements.
  • Liaising with members of the Operations and Projects team to ensure that audio-visual and other IT requirements are in place for meetings and other functions.
  • Liaising with suppliers regarding the catering and refreshment requirements for meetings and other functions.
  • Responsibility for staff photographs, including liaising with photographer, hair and makeup and arrange appropriate staff to attend.
  • Processing of all in-coming and out-going mail in accordance with office procedures.
  • Day to day responsibility for arranging and managing couriers
  • Responsibility for replenishing stationery and other office supplies in accordance with the office stock take and ordering procedures.
  • Responsibility for fire alarm test notifications.
  • Working collaboratively with the PA to the ALT Management Team and the Office Operations Assistant, including covering some of their responsibilities as required.
  • Providing support with general office management and escalating any issues.
  • Supporting the arrangements for meetings and other functions, including the preparation of papers, presentations, and other materials.
  • Supporting the taxi arrangements for members of the Belfast team and/or any visitors to the Belfast office (including partners, associates, business services managers or other visitors).
  • Providing general administrative and operational assistance to the Belfast office as required.
  • Providing cover for office related functions and events as required.
  • Completing daily reports.

Essential Criteria

  • Experience working in a reception, front of house or an administrative role
  • Experience of using Outlook, Word, Excel and Powerpoint

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion. We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
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