HR Assistant 12 Month FTC

Our client a leading global law firm are seeking to recruit a HR Assistant 12 Month FTC. You will support the HR team delivering proactive HR Services to the practice groups throughout UK.

Responsibilities:

Ensuring that HR related data is maintained accurately throughout the course of the employee lifecycle (e.g. onboarding, job changes, life events, absence, and leavers). 

Supporting with monthly payroll processes, collating payroll impacting information and ensuring this is reflected in relevant systems in advance of the monthly cut off. 

Maintaining employee files, ensuring that contractual and other relevant documentation is up to date and accurate and being held in line with retention policies. 

Supporting the on-boarding of new employees, including issue of contractual documents, conducting Right to Work checks and liaising with the firms screening provider; ensuring a seamless on-boarding experience. 

Co-ordinating inductions for new joiners

Co-ordinating new joiner days

Co-ordinating the Vacation Scheme, liaising with Recruitment and L&D teams, and Vacation Scheme supervisors in relation to the framework and content of the scheme. 

Liaising with the firm’s external course provider, ensuring that Trainees are enrolled on the requisite courses and exams and ensuring the timely receipt of results.

Co-ordinating Trainee seat requests, performance reviews and updating the HR system to reflect moves. 

Supporting off-boarding processes, including confirming leaving arrangements, updating HR and payroll systems, and undertaking exit interviews. 

Supporting Parental Leave processes; supporting employees about to embark on or return form a period of Parental Leave. 

Support key processes in the HR cycle through the preparation of data, diary management and collation of outcomes. 

Assisting with ER related issues, by taking full and accurate notes of meetings as required. 

Assist the Recruitment Team, with the coordination and delivery of recruitment processes as required.

Supporting with the completion of NI statutory reports including the Annual Monitoring Return and Article 55 review.

Working with the HR Manager and HR Adviser to maintain and update the HR Belfast Intranet.  

Qualifications, Skills & Experience

Proactive, confident and uses own initiative.

Excellent organisation skills with a strong attention to detail.

Previous administrative and client service experience is essential.

PC Literate (Microsoft Office suite).

Previous HR experience and familiarity with HR systems is desirable.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion.
We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland.
If you are experienced and/or professionally qualified we can support your job search.
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